Create Off-Cycle Payrolls

This article will guide you through the process of creating off-cycle payrolls in Every. Off-cycle payrolls are used for various reasons, such as bonuses, terminations, or other one-time payments.

Creating a Regular Off-Cycle Payroll

1. Navigate to the Payroll Tab: Go to the "Payroll" tab in your dashboard.

2. Select "Off-Cycle": Click on the "Off-Cycle" option by clicking on the Create New Button in the top Right hand corner.

3. Provide Details:

• Pay Run Name: Give a name to your off-cycle payroll.

• Pay Date: Select the desired pay date.

• Tax Options: Choose the appropriate benefit deductions/contributions and garnishments option, typically "Yes, omit standard benefit and garnishments."

4. Add Employees and Amounts:

• Click "Add" to add employees to the off-cycle payroll.

Enter the amount to be paid to each employee.

5. Preview and Submit:

• Click "Preview Payroll" to review the payroll details, including taxes and net pay.

• Once you're satisfied, click "Submit Payroll" to finalize the off-cycle payroll.

Creating a Bonus Off-Cycle Payroll

1. Navigate to the Payroll Tab: Go to the "Payroll" tab in your dashboard.

2. Select "Bonus": Click on the "Bonus" option.

3. Provide Details:

   • Pay Run Name: Give a name to your bonus off-cycle payroll, such as "John Doe Signing Bonus."

   • Pay Date: Select the desired pay date for the bonus. The system will suggest the next available pay date.

   • Tax Options: Choose between "22% Supplemental Tax Wage" and "Regular W-4 Tax Rate."

   • This is the only difference between regular offcycle and the bonus offcycle.

4. Add Employees and Bonus Amounts:

   • Click "Add" to add employees to the bonus payroll.

   • Enter the bonus amount for each employee.

5. Preview and Submit:

   • Click "Preview Payroll" to review the payroll details, including taxes and net pay.

   • Once you're satisfied, click "Submit Payroll" to finalize the off-cycle payroll.

Creating a Termination Payroll

1. Terminate the Employee:

   • Go to the employee's profile and click "Make Changes."

   • Select "Terminate" and provide the last day of employment.

   • Choose the option to create an off-cycle payroll for the final paycheck.

2. Review and Submit:

   • Review the termination payroll details, including pro-rated amounts and taxes.

   • Click "Preview Payroll" and then "Submit Payroll" to finalize the termination payroll.

Important Note:

• Before creating an off-cycle payroll, ensure that a regular payroll run has been completed.